Client Referral/Registration Form

Kentucky Kinship Resource Center Referral Form

Service Recipient No.

MANAGER is active?

Field to help Client filtration depending on the user type

Active

Inactive

Returned Client?

YES

This field for rejoined Clients, if you Marked this field YES, you need to update the Client Service Recipient No. above. **** for Help Ask Ayla

Copy the Autogenerated Recipient No. here

Buck up Field/ This Field is for Autogenerated Recipient No. incase if we need it.

Are you a social worker with CHFS/DCBS interested in submitting a referral?

Yes

For CHFS/DCBS Referrals Only:

Please submit your referral for Peer Support, Group Support, or the Catalogue through the KY-KIN Connect website. You will be automatically redirected. If you are not redirected, please use the button below to continue.

Submit a CHFS/DCBS Referral

Caregiver Name(Required)

First Last

Caregiver DOB

Second Caregiver

First Last

Second Caregiver DOB

Address

Street Address APT/Box City State ZIP / Postal Code

In what county does the family reside?(Required)

Region(Required)

Region is auto populated based on the county.

Phone(Required)

Second Caregiver/Alternative Phone number

Preferred Email

Is the caregiver a US Citizen or have a Permanent Residency status?

Yes

Unsure

Relative/Fictive Child(ren) Information:

Please provide the names/ages of the relatives/fictive kin currently in caregiver's care.(Required)

Click the + at the end of the row to add more children.

Child’s First Name

Child’s Last Name

Date of Birth

Caregiver Type for this child

Relationship to caregiver

Please provide the names/ages of the relatives/fictive kin currently in caregiver's care.

this an old field Click the + at the end of the row to add more children.

Name

Date of Birth

Relationship of the child(ren) to caregiver

Biological Mother Name

Biological Mother Date Of Birth

Biological Father Name

Biological Father Date Of Birth

Please indicate how long you have been caring for your kinship child(ren). Consider the child you have been caring for the longest when entering.

Number of Years

Please enter a number greater than or equal to 0.

Number of Months

Please enter a number greater than or equal to 0.

Number of Weeks

Please enter a number greater than or equal to 0.

Which of the following BEST describes the kinship caregiver?

Relative Caregiver (related to the child by birth, marriage, or adoption)

Fictive Kin Caregiver (unrelated to the child, but has a significant relationship with the child or the family if the child is under the age of 1)

What type of kinship arrangement does the family have?

This Caregiver's involvement began as an Inquiry.

YES

Which program(s) are you referring the caregiver to?(Required)

(Please select all that apply.)

KY-KINS Individual Peer Support

KIN VIP Group Support

Kinship Catalogue Training

Which KIN VIP Group would you like to refer the individual to?(Required)

(Please select all that apply.) If unsure which group to make a referral-please refer to one of the Gathering Spot meetings

The Gathering Spot (Every Tuesday at 12 pm EST)

The Gathering Spot (Every Thursday at 6:30 pm EST)

Mary Jo Dendy's Group (2nd Thursday at 7 pm EST)

Kin Raising Kin (Wednesdays at 12 pm EST)

Grandparents Connection 2nd and 4th Mondays of each month at 12 pm EST

Interested in reading more about KIN VIP Groups? Please click this link to see all groups that are available: Kinship Virtual Interaction Program (KIN VIP) Page .

Which Catalogue training are you referring the caregiver to?(Required)

(Please select all that apply.)

LIVE Webinar Series

ON Demand Webinars

Training Resource Library

Please view current and upcoming LIVE webinars : KINSHIP Live Webinars .

On-Demand Topic(Required)

Advocacy

Caring For My Child

CARING FOR YOU THE CAREGIVER

EDUCATION

FINANCIAL

INTERNET SAFETY

LEGAL

MEDICAL

TRAUMA

Which ON Demand Webinars would you like to refer the individual to?(Required)

Which Training Resource Library would you like to refer the individual to?(Required)

(Please select all that apply.)

Six Easy Ways to Communicate with Your Child

Discovering Your Child’s Learning Style

Understanding Your Child’s Behaviors

Positive Discipline for Teenagers: Building a Positive Relationship

Positive Discipline with Teens: Teaching Boundary Limits and Consequences

Interested in reading more about the events on the Kinship Catalogue? Please click this link to view all the resources available: Kinship Catalogue Training Library .

I wish to create a:(Required)

Referral for a family to be contacted about the KY-KINS program

Registration for myself to join the KY-KINS program

Referral Date(Required)

Your Affiliation(Required)

DCBS

Family Friend

FRYSCKy

Other Educational Programs

Mental Health Agencies

Community Organization

Individual

Kinship Navigator

Other

Have any additional children been added to this KY-KINS referral who were not included in the original Navigator referral you received from DCBS?(Required)

Yes

Please specify the name of any child you have added to this referral(Required)

Click the + at the end of the row to add more children.

Is the TANF status currently being verified for any child being referred?(Required)

Yes

Please list the children that are currently being verified by DCBS.(Required)

Click the + at the end of the row to add more children.

Please Enter your Educational Program Name(Required)

Please Enter your Mental Health Agency Name(Required)

Please Enter your Community Organization Name(Required)

Is the family currently involved with Department for Community Based Services (DCBS)?

Yes

Unsure

Please indicate the DCBS County office working with the family.(Required)

Individual completing this form:(Required)

2nd Hidden date on original form

What is your phone number?

What is your email address?(Required)

Relationship to Referred Client:

Please share any additional pertinent information about the caregiver you are referring to KY-KINS.

What happens next?

Add Registration information to the Referral entry By Coordinator?

Yes

Assign Registration to a Peer Supporter?

Yes

Peer Supporter Completing Registration

Peer Supporter Completing Registration Email

A KY-KINS staff member will reach out to you within the next five days. In the meantime, if you have any questions, please feel free to contact Sheila Rentfrow or 859 257-4785.

End of Referral Information

Registration Date(Required)

So that we can best match you with support services, please tell us a little about yourself.

What is your age?(Required)

How do you describe your gender?

Female

Male

Other

Which of the following BEST describes you?

requested to be hidden due to duplicate, on 5/21/2025

Relative Caregiver

Fictive Kin Caregiver

Child-Specific Foster Care Relative Care Provider

Other

Which of the following BEST describes how your relative or fictive kin child(ren) came to reside with you?(Required)

Formal Arrangement (The child(ren) was placed with me by CPS)

Informal (The child(ren) was NOT placed with me by CPS)

Community Agency Involvement

Do the child(ren) in your care currently have an OPEN DCBS case?(Required)

Yes

Who is the DCBS Worker or the DCBS office you are working with ?(Required)

Request for Services

KY-KINS Peer Support program provides a personal, one on one, mentoring services to assist Relative/Fictive Kin caregivers in providing the best care for the children they are raising at no cost. Through these services, Caregivers will have frequent contacts with their Peer Supporter each week designed to help Caregivers navigate resources, network with needed professionals and services, and receive support designed to aid the Caregiver in providing a stable home for relative/fictive kin children.

Please indicate any specific requests or areas you would like assistance from a Peer Supporter, if any

What are you hoping this program can provide for you and your family?

By submitting this form electronically, you are electing to participate in the KY-KINS Peer Support Program.

What happens next?

A KY-KINS staff member will reach out to you within the next five days. In the meantime, if you have any questions, please feel free to contact Sheila Rentfrow or 859-257-4785.

Attach File

Drop files here or

Accepted file types: (doc, docx, pdf, xls, xlsx, txt), Max. file size: 5 MB.

Kinship Staff use Only

TANF ELEGIBILITY

KINSHIP CHILD INFORMATION

Child’s First Name

Child’s Last Name

Date of Birth

Caregiver Type for this child

Relationship to caregiver

Biological Parent

Biological Parent Name

Biological Parent DOB

Placement Start date

Placement End date

TANF eligibility

TANF eligibility verified by:

Date TANF eligibility verification provided by:

Was any information updated from the original referral submission?

Yes

Preferred Communication Method:

Phone

Text

Please indicate the sections changed below and report to the KY-KINS Supervisor for verification.

Caregiver name, address, or contact information

Child Information including name, DOB, caregiver type or relationship

Added a child not listed on the original referral

Program Coordinator Notes

Registration Notes

(Include details about the family, case information, specific needs, and service requests)

Active Client?

Active

Inactive

Connection Created?

Yes

LMS Participant ID For this Caregiver/ Client

Unique LMS Participant ID to track their activities in the LMS., get that ID from their LMS account. and add it here.

NO CONNECTION

Date referral closed without a connection

Reason Connection Not Created

Declined Services

Did not respond to communication efforts

Resided out of pilot region

Case managed by a DCBS office out of pilot region

No longer providing Kinship care

Caregivers are choosing to become foster parents

Caregivers not completing registration requirements for enrollment in the program

Incorrect/Inappropriate referral

Caregiver joined the KIN VIP Support Group program

Inability to reach caregiver due to inaccurate contact information

Duplicate Referral

Other

Date Referral Source notified of No Connection (if able)

CONNECTION

Connection Start Date

Peer Supporter Name

Peer Supporter Email

Date Referral Source notified if Connection made (if able)

Terminate this Connection

Yes

TERMINATION

Connection End Date

Termination Reason

Per Client Request – Not enough time in schedule to participate

Per Client Request – No longer providing kinship care

Per Client Request – No longer in need of program services

Per Client Request – Child has been reunified with parent

Per Program Staff – Not participating in services

Per Program Staff - Unreachable-not responding to efforts to engage

Other

Notes

ENTRY INFORMATION

Entered By

Entered By Email

Section Break

Send Notification

Send

facilitator fields

Facilitator Tracking fields

Welcome & Invitation Call

Intake Assessment

Peer Invitation (1–2 weeks later)

Follow‑up Call (1 month if no response)

Welcome & Invitation Call — Date Completed(Required)

Intake Assessment — Date Completed(Required)

Peer Invitation — Date Sent(Required)

Follow‑up Call — Date Completed(Required)